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NOTIFICATION OF TERMS AND CONDITIONS OF APPOINTMENT OF INTERNS, RESIDENTS AND FELLOWS

  
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Charleston Area Medical Center
Graduate Medical Education

Applicant Information on the Benefits and Conditions of Appointment
(ACGME Institutional Requirement IV.A.3)

Notification of Terms and Conditions of Appointment of Residents

Appointment:
This appointment is authorized by Charleston Area Medical Center (CAMC) and is subject to provisions of the rules, regulations and policies of the governing board.
Conditions of Employment:
Consistent with the provisions of the rules, regulations and policies of CAMC and the requirements set by accrediting boards and regulatory agencies, the appointment, continued appointment and/or compensation and benefits of the position is contingent upon fulfillment of the responsibilities of the position during the term of the appointment, the availability of funding and the conditions listed below.  Failure to comply with these conditions may jeopardize Resident’s completion of the residency program or delay Resident in the completion of the residency program.
License to Practice: If West Virginia law requires Resident to hold a current license for practice in his/her specialty, the appointment is subject to the Resident maintaining an unrestricted license from the State of West Virginia and from any other state’s licensing authority where the Resident may be assigned. Upon renewal of a required license, Resident must provide a copy of current license renewal to the GME office immediately. Resident shall notify the GME office of any action threatened or taken against his/her license.
If Resident has or elects to obtain a license during residency where the license is not required by law, Resident shall provide documentation of licensure to the GME office along with any renewal information and any action threatened or taken against his/her license.
All licensure requirements as defined by state law and CAMC must be met prior to entry into the residency and to continue residency.
Pharmacy Residents entering the first year (PGY1) Pharmacy Program must be licensed by the West Virginia Board of Pharmacy. If licensure cannot be obtained by July 15th then the unlicensed Resident will be required to obtain an intern license. Failure to obtain a pharmacist license by October 31st will result in dismissal from the program.
Pharmacy Residents entering a second year (PGY2) Pharmacy Program must be licensed in West Virginia or another state in order to be considered for a position.  If the candidate is licensed in another state, the Resident must obtain an unrestricted pharmacist license from the West Virginia Board of Pharmacy by September 30th.  Failure to obtain a WV license by September 30th will result in dismissal from the program.   
Fellowship applicants must meet the requirements set forth by the ACGME/AOA.  Fellowship applicants must submit proof of graduation from an appropriate residency program; passing score of USMLE Step 3/COMLEX 3; verification of appropriate licensure from the WV Boards of Medicine, Osteopathic Medicine, or Dentistry, and a written verification of previous education experiences including a summative evaluation of the trainee. 

US Citizen or Visa Status:  All Residents must be United States citizens or be able to obtain an appropriate visa/work authorization prior to entry into the program and maintain visa status for continuation of the program.  CAMC requires foreign medical graduates to meet all requirements of the Educational Commission for Foreign Medical Graduates including enrollment in health insurance coverage prior to or upon entry into the program. International graduates are required by the ECFMG to obtain health insurance coverage with specified guidelines.  If CAMC does not offer a plan that is within acceptable guidelines, it is the resident’s responsibility to seek and obtain acceptable coverage.  Residents must provide proof of such insurance prior to beginning their program or may elect to enroll in the CAMC benefit plan at orientation.  CAMC may be required to document and monitor proof of coverage. 
Individuals matching to a CAMC residency program or fellowship must seek an appropriate Visa/work authorization prior to training. CAMC recognizes the J-1 exchange visitor visa as the appropriate mechanism to sponsor international medical graduates interested in the pursuit of graduate medical education training in our programs. The J-1 exchange visa must be obtained through the Educational Commission for Foreign Medical Graduates (ECFMG). Application for sponsorship will require effort from the applicant and coordination with the residency program coordinator. It is important to note that CAMC does not sponsor H1B visas for residency training. The J-1 Visa is exclusively sponsored by the ECFMG’s Exchange Visitor Sponsorship Program (EVSP) and the ECFMG is the only organization authorized to sponsor graduates of foreign medical schools that come to the United States to participate in residency and/or fellowship programs. Persons who are not citizens of the United States will be considered for Resident positions subject to the regulations of those federal and state agencies having jurisdiction over them as non-citizens. Non-citizen employees are expected to accept personal responsibility for compliance with the laws and regulations which apply to them as non-citizens. It is the resident’s personal responsibility to maintain any and all necessary visa/work status requirements necessary during the course of their training. Failure to do so could result in a gap in training or termination from the program.
Appointment term: Appointment of a Resident is contingent upon the ability of the Resident to be physically present at CAMC and to fully participate in the residency program during the term identified in the Resident contract.  If a Resident is unable at any time to be present and to fully participate, the program in its sole discretion may allow a grace period of up to thirty (30) days, may alter the initial appointment and duration of term, and may cancel the appointment.  Any extension of a grace period beyond 30 days will require the approval of the Designated Institutional Official but in no circumstance is CAMC obligated to hold a position for a new or continuing Resident. 

Contracts to Residents will be issued approximately 60 days prior to the beginning of the academic year.  Residents may not continue residency beyond a current contract period.  The Resident contract year will typically be for a one year term; however, a term may be less than one year in special circumstances.  CAMC is not obligated to hold a position for a Resident who has not signed a contract. 

In addition to the resident contract, residents will be given a Professional Practice Contract and will be asked to sign that they have read and understood the terms of the contract. A copy of the Professional Practice Contract is in Appendix C of the contract.

House Staff Responsibilities: Appointment or reappointment is conditional upon the Resident obtaining and maintaining permission to work at CAMC and other affiliated hospitals or institutions to which the Resident is assigned by the program and CAMC.  The Resident shall be subject to all policies, rules, and regulations of those hospitals or other locations of assignment. 

Education and Service Responsibilities: Appointment is conditional upon Resident maintaining physical and mental ability to perform or to be assigned to patient care and education responsibilities with or without reasonable accommodation.

Resident and Employment Policies: Resident must comply with the rules, policies and procedures of the CAMC Health System.   These policies include benefit options, conditions of living quarters, meals, professional liability, health and disability insurance and others and may be accessed on the web site at http://camc.wvu.edu.

Benefits: All Residents are eligible for the same health care, disability, retirement and other benefits as offered to other employees. These benefits are reviewed annually and any changes are typically made to be effective January 1st of each calendar year. An annual benefit enrollment is conducted in the fall of each year for Residents to make changes for the following calendar year.  International graduates are required by the ECFMG to obtain health insurance coverage. Residents must provide proof of such insurance prior to beginning their program or may elect to enroll in the CAMC benefit plan at orientation. CAMC may be required to document and monitor proof of coverage. New House Staff will have the opportunity to elect coverages of their choice during the Human Resources Benefit Orientation upon entering the program. Benefit materials detailing each benefit will be distributed at that time. Residents are eligible to make changes/additional choices during the annual fall benefit enrollment period. Should you have questions concerning the benefits, please call Tracey Suppa-Todd, your Human Resource Associate, at 388-9011.
           
Specific Assignments: Specific assignments of this appointment will be determined by CAMC or designated representatives of CAMC and reappointment is conditional upon fulfillment of responsibilities as assigned.


Charleston Area Medical Center
Graduate Medical Education
Resident Compensation and Benefits at a Glance as of September 2017
**NOTE: All salaries and benefits are currently under review and are subject to change.**


 BASE SALARIES

Medical/Surgical Residents

PG-1

$49,658

PG-2

$51,713

PG-3

$53,463

PG-4

$55,562

PG-5

$57,395

PG-6

$59,382

PG-7

$61,620

Pharmacy Residents

PG-1

$43,021

PG-2

$44,742

Psychology Interns

 

$29,803

RESIDENT PERFORMANCE BASED COMPENSATION –POTENTIAL EARNINGS DEPEND UPON SEMI-ANNUAL REVIEWS OF RESIDENT PERFORMANCE

Medical/Surgical Residents

$3,000 Potential additional annual compensation

Pharmacy Residents

$2,400 Potential additional annual compensation

Psychology Interns

$1,800 Potential additional annual compensation

TRAVEL (one time trip per resident; separate funds available for research related travel upon approval)

One Year Programs

$500

Medical/Surgical Programs
(PGY2 & above)

$3,000

MEAL ALLOWANCE

All PG Levels

According to Call Schedule

VACATION LEAVE

All PG Levels

3 weeks (see leave policy in handbook for full details)

SICK LEAVE

All PG Levels

12 days

BEREAVEMENT

All PG Levels

3 days

EDUCATION DAYS

All PG Levels

7 days, maximum

PROFESSIONAL LEAVE  FOR INTERVIEWS

All PG Levels

3 days over the residency

MATERNITY LEAVE

 

Maternity leave will be for a maximum of 6 weeks (non-FMLA eligible) or 12 weeks (FMLA eligible) Use Sick/Vacation/Short Term Disability if eligible or time off without pay

PATERNITY LEAVE

 

Would fall under the FMLA guidelines (if eligible) and utilize vacation or time off without pay.

HEALTH CARE (including pharmacy benefit)

Blue Cross Blue Shield

PPO (includes pharmacy plan)
Employee pays premium ($66.00 - $222.00) per pay for non-tobacco users (depending on individual plan option chosen) plus co-pays; tobacco users pay an additional $40.00 per pay premium. 
HDHP (high-deductible health plan)
Employee pays premium ($31.00-$103.00) per pay for non-tobacco users depending on plan option chosen. You must pay “first dollar” on any expenses incurred until you meet your deductible. Once the deductible is met the plan begins to cost share with you on expenses.
Note:  If spouses are offered a health plan through their employer, then spouses are only eligible to enroll on CAMC’s plan for secondary coverage. 

DENTAL

 

Employee pays premium ($9.75 single; $19.25 employee plus children; $18.75 employees plus spouse; $27.75 family)

VISION

 

Ranges from $1.40 per pay for employee to $4.75 for family.

HEALTH CARE SPENDING ACCOUNT

 

Tax deferred deductions from paychecks to pay for expenses not covered by a Health Care plan.
Debit card system utilized for claims.
Flexible Spending Account (PPO Plan Only)
Max. Contribution allowed $2,600
Health Saving Account (HDHP Only)
Employee Only -  Max Contribution $3,450
Employee +Spouse, Children, or Family coverage – Max Contribution $6,750

DEPENDENT CARE SPENDING ACCOUNT

 

Tax deferred deductions from paychecks to pay for Child Care expenses. Max. $5,000

EMPLOYEE HEALTH SERVICES

 

Available at all three hospitals.

NAUTILUS

 

Reduced membership fee.

SHORT TERM DISABILITY

Lincoln Financial

Income protection at 60% of basic pay (If a resident enrolls upon initial employment there is no waiting period; however, resident must use 5 days of leave before eligible to use short term disability; If resident elects at a later date, they are subject to the mandatory wait period outlined in benefit plan.)

LONG TERM DISABILITY

Lincoln Financial

Income protection at 60% of basic pay (eligible after one year).

BASIC EMPLOYEE TERM LIFE

Lincoln Financial

1X annual salary (up to $50,000) paid 100% by CAMC.

OPTIONAL TERM LIFE

Lincoln Financial

Opportunity to purchase additional life insurance.

SPOUSE TERM LIFE INSURANCE

Lincoln Financial

Opportunity to purchase life insurance on spouse.

CHILD TERM LIFE INSURANCE

Lincoln Financial

Opportunity to purchase life insurance for children.

ACCIDENTAL DEATH AND DISMEMBERMENT

Lincoln Financial

Wide range of coverage available.

CRITICAL CARE INSURANCE

 

Opportunity to purchase. 

EMPLOYEE PHARMACY

 

Payroll deduction and delivery service.

401K RETIREMENT PLAN

Fidelity Investments

Automatically enrolled.  CAMC will begin to contribute after one year.

CREDIT UNION

2 Blocks from Memorial

Direct checking/savings accounts, payroll deduct loans, Visa credit and debit cards.

PARKING

On Site Location

Free for all residents.

ON-SITE CAFETERIA

All 3 Hospitals

Discounts for employees.

GIFT SHOP

All 3 Hospitals

Payroll deductions available on purchases.

SECURITY

All 3 Hospitals

Escort and auto problem assistance available.

PASTORAL CARE

All 3 Hospitals

Available to employees.

PRIDE CARD

 

Offers discounts at stores and for services in the Kanawha Valley.

SAVINGS BONDS

 

Payroll deduction available for investing.

HOUSING

 

CAMC offers affordable housing options near the Memorial and General hospital campuses. 

CALL ROOMS

 

Call rooms available in all three hospitals.

EMPLOYEE ASSISTANCE PROGRAMS

 

Available as requested.

WELLNESS PROGRAM

 

Optional enrollment.


 
CHARLESTON AREA MEDICAL CENTER
GRADUATE MEDICAL EDUCATION PROGRAMS
ACCREDITATION STATUS REPORT

Charleston Area Medical Center (CAMC) is the sponsoring institution for the residency programs listed below with their current accreditation status.

Institution/Program

Status

Institutional Review

Continued Accreditation

Emergency  Medicine (AOA)

Continuing Approval

Family Practice (ACGME)

Continued Accreditation

Internal Medicine (ACGME)

Continued Accreditation

Internal Medicine/Psychiatry (ACGME)

Continued Accreditation

Obstetrics and Gynecology (ACGME)

Continued Accreditation

Pediatrics (ACGME)

Continued Accreditation

Psychiatry (ACGME)

Continued Accreditation

Surgery (ACGME)

Continued Accreditation

Urology (ACGME)

Initial Accreditation

Vascular Surgery Fellowship (ACGME)

Continued Accreditation

Cardiovascular Disease Fellowship (ACGME)

Initial Accreditation

Vascular Surgery Integrated (ACGME)

Continued Accreditation

Pharmacy (ASHP)

Accreditation

Geriatrics Pharmacy (ASHP)

Accreditation

Critical Care Pharmacy (ASHP)

Accreditation

Psychology Internship (APA)

Accreditation

Updated 10/2017



   CAMC Graduate Medical Education - 3110 MacCorkle Avenue S.E., Charleston, West Virginia 25304
   (304) 388-9948 Phone |  (304) 388-9949 FAX

Appointmnet of Terms and Conditions


CAMC Health Education and Research Institute
3110 MacCorkle Avenue, SE, Charleston, WV 25304
(304) 388-9960